Privacy policy and Impressum

Impressum

1. Data controller

The controller of your personal data (the "Controller") is Procurence Sp. z o.o., with its registered office in Warsaw (ul. Dereniowa 2/306, 02-776 Warsaw), entered into the Register of Entrepreneurs kept by the District Court for the Capital City of Warsaw, 13th Commercial Division of the National Court Register, under KRS number 339286, NIP 9512295316, REGON 142052596.

You can contact the Controller by post at the address above or by e-mail at info@procurence.com. The Controller has appointed a person responsible for personal data protection who can be reached through the same channels.

2. Data we process

Depending on how you interact with us (contact form, demo booking, e-mail, phone, use of this website), we may process:

• Name and surname
• E-mail address (private or business)
• Phone and mobile number (private or business)
• Company, job title and the content of your enquiry
• IP address and browsing history on the procurence.com website only

Providing your data is voluntary, but without it we cannot respond to your enquiry or schedule a call.

3. Purposes and legal basis

We process your personal data under Art. 6(1)(a) GDPR (your consent), Art. 6(1)(b) GDPR (steps taken at your request prior to entering into a contract) and Art. 6(1)(f) GDPR (our legitimate interests), for the following purposes:

• Responding to your enquiries and contacting you for sales purposes
• Contacting you for support purposes
• Internal market research on how visitors use our website
• Establishing, exercising or defending legal claims

Your data is not profiled and is not passed on to third parties for their own marketing purposes. It is used internally by Procurence only.

4. Recipients and processing locations

Your data may be processed by service providers acting on our behalf, including providers located in third countries outside the European Economic Area. Where this happens, we rely on appropriate safeguards such as the European Commission's standard contractual clauses. In particular we use:

• Google Workspace for e-mail and document collaboration
• Google Analytics for website statistics (IP address and browsing history only)
• Calendly for scheduling calls and demos
• The Meercat platform, hosted at COIG, Katowice, Poland

Physical processing locations: ul. Twarda 4/171, 00-105 Warsaw and ul. Dereniowa 2/306, 02-776 Warsaw, Poland.

5. Retention

We keep your data only as long as necessary for the purpose it was collected for: until you withdraw consent or object where processing is based on consent or legitimate interest; for the duration of the business relationship and the applicable limitation periods where processing relates to a contract; and for website analytics no longer than 26 months.

6. Your rights

In relation to the processing of your personal data you have the right to:

• access your personal data
• have your personal data rectified
• have your personal data erased
• restrict the processing of your personal data
• object to the processing of your personal data
• receive your personal data in a portable format
• withdraw consent at any time, without affecting the lawfulness of processing before withdrawal
• lodge a complaint with a supervisory authority, in Poland the President of the Personal Data Protection Office (UODO), ul. Stawki 2, 00-193 Warsaw

To exercise any of these rights, write to info@procurence.com.

7. Cookies and analytics

This website uses cookies that are strictly necessary for it to function, and, subject to your consent, analytics cookies set by Google Analytics to understand how the site is used. You can change your choice at any time through the cookie settings link in the footer or through your browser settings. Blocking cookies may affect some website features.

8. Security

The Controller applies physical, technical and organisational measures to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure or access, in line with applicable regulations.

Last updated: September 2026. We may update this policy from time to time; the current version is always published on this page.